School Administrative Assistant

Location: Hackney, Inner London

School Type: Secondary School & Sixth Form (Co-educational)

Contract: Full-Time, Term-Time Only (36 hours per week)

Start Date: Immediate / ASAP Start

A dynamic, culturally vibrant secondary school and Sixth Form in the heart of Hackney is seeking a proactive, detail-driven, and highly organized Administrative Assistant to join their fast-paced central operations team starting ASAP. This is a fantastic opportunity for an adaptable administrative professional, whether experienced in school administration or bringing transferable skills from corporate operations, to play a core role in facilitating smooth day-to-day school operations and supporting student achievement.

About the Role

As an Administrative Assistant, you will act as a vital operational engine for the school, providing high-quality secretarial, data, and logistical support across key departments. Starting immediately, you will work collaboratively within the administrative hub to handle student records, parent communications, event coordination, and general clerical duties, ensuring the school's operational framework runs with precision and efficiency.

• Start Date: Immediate / ASAP

• Environment: A energetic Inner London secondary school dedicated to high achievement, community partnership, and continuous innovation in administrative processes

• Culture: A collaborative, welcoming, and fast-paced team environment where initiative, operational excellence, and a passion for supporting young people are celebrated

Key Responsibilities

• Data Management & Record Keeping: Maintain and update pupil databases (e.g., SIMS, Arbor, or Bromcom), tracking attendance, admissions, and academic records with high accuracy and confidentiality.

• School Communications & Correspondence: Produce professional letters, newsletters, and digital broadcasts for parents and guardians, managing central email inboxes and phone inquiries promptly.

• Reprographic & Event Logistics: Support teaching staff with reprographic tasks, lesson material preparation, and logistics for school trips, parents' evenings, and assemblies.

• Reprographic & Financial Support: Process purchase orders, organize delivery receipts, and liaise with suppliers and contractors under the guidance of the office manager.

• Front Office Support: Assist the front-of-house team during peak hours, welcoming visitors, managing student welfare sign-outs, and adhering to rigorous visitor safeguarding protocols.

Requirements

• Proven track record in an administrative, clerical, or office support role (prior experience in a secondary school or educational setting is highly advantageous).

• Proficiency in digital productivity tools (Google Workspace, MS Office) and familiarity with school management systems (e.g., SIMS, Arbor, Bromcom) is preferred.

• Strong written and verbal communication skills with meticulous attention to detail, grammar, and formatting.

• Exceptional time management and organizational abilities, with a proven capability to multi-task and prioritize under fast-moving deadlines.

• Resilient, professional demeanor with a strong commitment to safeguarding, child welfare, and data security (GDPR).

Salary & Benefits

• Pay Scale: Inner London Support Staff Scale (commensurate with administrative experience, pro-rata for term-time only).

• Local Government Pension Scheme (LGPS), generous pro-rata holiday entitlement, structured onboarding and training for a rapid start, and access to staff health and wellbeing schemes.

How to Apply

If you are an adaptable, organized administrative specialist eager to bring your skills to a vibrant secondary school in Hackney starting ASAP, we would love to hear from you. Please submit your application and CV as soon as possible for immediate consideration.