Our client is looking for a highly organised, reliable and professional School Administrator to join the administrative team at a supportive secondary school in Chelmsford, Essex. This opportunity would suit an experienced administrator who enjoys working in a busy environment, takes pride in accurate record keeping and understands the importance of providing an efficient service to pupils, parents, teaching staff and senior leaders.

The successful candidate will support the daily running of the school office, helping ensure that information is recorded accurately, enquiries are handled professionally and administrative processes are completed within required deadlines. Previous experience in a school setting would be highly advantageous, particularly for candidates familiar with pupil records, attendance procedures and school information systems.

Position Highlights

• Administrative position within a secondary school.

• Opportunity to contribute to the smooth daily running of the school office.

• Varied duties covering data entry, correspondence, record keeping and communication.

• Ideal for an organised candidate with strong IT and customer-service skills.

Role Overview

As School Administrator, you will provide practical administrative support to the office team and wider school staff. Your duties may include maintaining pupil records, preparing correspondence, responding to routine enquiries, updating databases and helping coordinate meetings and school activities.

You will need to manage competing priorities, work carefully with confidential information and communicate effectively with a range of people. A proactive approach and the ability to work accurately under pressure will be essential, especially during busy periods such as admissions, attendance follow-ups and the start or end of term.

Key Responsibilities

• Provide general administrative support to the school office and senior leadership team.

• Maintain accurate pupil, staff and school records using the school's management information system.

• Prepare letters, emails, reports, spreadsheets and other routine documents.

• Respond to telephone calls, emails and in-person enquiries, directing complex matters to the appropriate staff member.

• Assist with attendance administration, including recording absences and updating relevant information.

• Support admissions, pupil transfers and the processing of new-starter documentation where required.

• Organise meeting schedules, appointments and documentation for school events.

• Maintain filing systems and ensure records are stored securely and can be retrieved efficiently.

• Handle sensitive information in line with data protection and confidentiality requirements.

• Assist with ordering stationery and monitoring general office supplies.

• Support the preparation of reports and administrative information for senior staff.

• Follow school policies and escalate safeguarding or pupil-welfare concerns through the correct procedures.

• Work collaboratively with teaching staff and other administrative colleagues to meet deadlines.

About the School

The school serves the local Chelmsford community and recognises that effective administration is essential to supporting pupils' education and wellbeing. The office team works closely with teachers, parents and school leaders to ensure that day-to-day processes run smoothly.

The successful candidate will join a professional environment where accuracy, discretion, teamwork and a helpful attitude are valued.

Experience and Skills

• Previous administration experience is essential or strongly preferred, depending on the school's requirements.

• Previous school-based administrative experience is highly desirable.

• Familiarity with school MIS platforms such as SIMS, Arbor or similar systems would be advantageous.

• Strong IT skills, including Microsoft Word, Excel, Outlook and general database use.

• Excellent written and verbal communication skills.

• High levels of accuracy and attention to detail.

• Ability to prioritise tasks and meet deadlines in a busy office.

• Professional telephone manner and confidence dealing with parents, pupils and staff.

• Understanding of confidentiality, data protection and safeguarding procedures.

• A flexible, positive approach and willingness to support the wider office team.

• Willingness to complete the relevant pre-employment and safeguarding checks.

• The right to work in the UK.

Application

To be considered for this School Administrator position, please submit your updated CV as soon as possible. Candidates with previous school administration experience and confidence using school information systems are particularly encouraged to apply.